About the Organization
The California Foundation for Independent Living Centers (CFILC) is a statewide disability organization that administers programs and serves as a membership association that connects California’s Independent Living Network. The mission of CFILC is to increase access and equal opportunity for people with disabilities by building the capacity of Independent Living Centers (ILCs).
Position Overview
Under the direction of the Executive Director, the Bookkeeper is responsible for the following office and bookkeeping functions: ordering office supplies and equipment; completing and overseeing equipment repair orders; maintaining overall organizational emergency preparedness plans and procedures; and support to CFILC staff to complete tasks and projects. Bookkeeping tasks include accounts receivable and payable, processing loan payments, tracking & maintaining CFILC Membership Dues & invoices, bank deposits, journal entries, processing payroll. They also will assist with processing the monthly claims and billings, tracking funders and volunteer hours and stipends.
This position is based in Sacramento, CA and may include travel within California. This position is a regular non-exempt, full-time, office-based position in Sacramento, California.
Salary Range & Job Classification
Bookkeeper II: $30.00 – $34.50 hourly
This is a Regular Full-Time Non-Exempt position. CFILC offers a generous benefit program that includes vacation, sick time, medical, dental, vision, life & disability insurance, FSA, and retirement plan.
Position Responsibilities
Accounts Receivable – 10%
- Bookkeeping to include recording and depositing incoming cash & checks
- Recording and tracking customer & donor invoices
- Accounts receivable to include online credit card receipts, registrations and membership dues
Accounts Payable – 65%
- Accounts payable, including but not limited to: reviewing & supporting subcontractors in invoice revisions, coding and recording vendor invoices in accounting software (Bill.com)
- Work with lending institution to support FreedomTech Loan Applications
- Oversight of credit card transactions, to include working with cardholders to collect and code receipts to reconcile monthly credit card statements
- Prepares annual 1099s for vendors
Payroll & HR (Paylocity) – 15%
- Provides information to employees about benefit plans and options, assists employees with benefits enrollment forms, Maintains benefits files and records
- Record & track employee hours by program & grant. Record & track volunteer hours & process stipends
- Reconcile program timecard hours to payroll service processing
- Processes bi-monthly payroll, prepares W2s, maintains payroll service files
Other duties – 10%
- Work with outsourced accounting firms to be the main point of contact for the organization
- Maintain confidential files, both electronic and hardcopy
- Assist with audit preparation
- Collaborate with program staff regarding equipment purchases
- Open incoming mail, prepare and track outgoing mailings (USPS, UPS, FedEx)
- Perform other duties as assigned
Position Qualifications
The requirements listed below are representative of the knowledge, skill and ability desired. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of the position.
Education and/or Experience
- An associate degree and a minimum of three years’ experience in bookkeeping and office management.
- Minimum one year experience using Bill.com, Quickbooks Online & Paylocity
- Advanced Microsoft 365 Suite
- Ability to manage multiple projects at once, adequately prioritizing workload
- Problem solver
- Ability to work autonomously
- Ability to communicate in a professional manner, both verbally and written, with all callers, visitors, and staff.
Preferred Qualifications
- Bilingual English/Spanish
- Non-Profit bookkeeping experience
- Experience with the disability community
- Accessible Microsoft 365 Suite
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level of the office working conditions is low to medium and work is mostly indoors.
CFILC is an equal opportunity employer. Qualified individuals with disabilities are strongly encouraged to apply. CFILC provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify us.
How To Apply
Applicants must email a cover letter and resume to:
Human Resources
Email Address: [email protected]
Subject Line Title: Bookkeeper
No phone calls or faxes will be accepted.